1. The Cycle Time metric
2. How to configure your Cycle time?
The Cycle time is configured per Board.
To configure your Cycle time → click the “Edit Workflow” icon of the respective Board.
Both the INITIATIVES WORKFLOW and the CARDS WORKFLOW may have separate cycle time configuration (img.1).
Note: In case that your Board consists of multiple Team Workflows, each workflow may have a separate cycle time setup too.
Click the CONFIGURE CYCLE TIME link to the right side of each workflow to open the configuration panel.
Kanbanize tracks the times that a card has spent in each column, then it adds those values to form the Cycle time of a card. You can decide which columns should be taken into account to calculate the final cycle time of a card. Checkmark the columns that you want to be tracked.
IMPORTANT: At least one column needs to be selected when configuring time, otherwise time will be accrued for all columns.
3. How to make the Cycle Time visible to the closed card view?
Тhe accumulated cycle time for a card gets displayed on the bottom right corner of each card in your board. Note: The number that you see will always be measured in days.
To make this metric visible at the closed car view, you have to checkmark "Show Cycle Time" in the Card settings of the respective board.
Workspace Managers can analyze the Cycle time of the tasks and figure it out why things are taking longer than expected:
- via the Kanbanize Analytics modules
The charts that provide insight into the Cycle time metric and your flow efficiency are as follows: - - Cycle Time
- Process Control
- Heat Map
- Flows - one of the most popular charts in the Kanban world that shows the stability of your process over time.
- Cycle Time Scatterplot - part of the Advanced Analytics (Actionable agile)
- Aging Work in progress - part of the Advanced Analytics (Actionable Agile)
4. The card Metrics tab - lead time, logged time, blocked time.
This card tab provides an overview of the: Lead/Elapsed time | Logged time | Blocked Time per column for every card on your board.
Use the arrows to expand the view of the generic Kanban stages that are initially displayed (Backlog, Requested, In Progress, Done) and see all steps that represent your work process along with the logged metrics for the card.
- the Lead time is the timespan between the task entering the flow until leaving it. Kanbanize automatically records the time each card has spent along the process: from the initial phase until delivery. The generic Kanban stages display the total time for the stage.
* According to the best practices, lead time is better to be measured from the moment when a team member is committed to the new request. This way the average lead time in a Kanban system will be much more accurate. Otherwise, new tasks can spend months in a waiting queue before somebody has the capacity to start them and the lead time increases dramatically.
- Logged time - this is the time manually logged by users and it shows how much pure time has been spent for a given card.
- Blocked time - it shows how long a card has been blocked, respectively how much time it takes for a blocker to get resolved. The Block Resolution time chart shows how much time it takes for a blocker to be resolved.
For more information on the time metrics, please read the following dedicated article: Cycle time vs Lead Time.
5. How to measure the Cycle time for deleted columns?
Very often the workflow changes as columns are added or deleted and this impacts the cycle time of the cards that go through affected stages.
When deleting a column the system first prompts you to choose where you want to move the cards to (1). You have to select any of the columns in your flow, which you consider appropriate.
To avoid losing the cycle time data associated with the column you deleted, select where you want to move it to (2). Choosing any of the available columns, for example, "In progress" might lead to further confusion, because the cycle time data from the two columns will be summed up.
However, if you select "Discard the data", the card cycle time for the deleted column will be stored in a separate section in the Metrics tab.
The new section named "Deleted columns" stores and displays the cycle time of the cards that have been in the column, which no longer exists on the board.