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Description of the Admin Privileges

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Kanbanize Help
  • Updated

Content: 

1. How to manage Admin privileges? 
2. Types of Admin privileges in Kanbanize
    - Account Owner privilege
    - Create Workspaces
    - Make Payments
    - Manage Business rules
    - Manage Integrations
    - Invite Users
    - Manage Teams
    - Manage User WIP Limits
    - Manage Roles
    - Manage Card Elements
    - Manage Security Settings and access Audit Logs
    - Manage Dashboards
    - Manage Logged Time

1. How to manage Admin privileges? 

Admin Privileges are system-level permissions that allow users to access and manage users as well as different product areas.  

The user who has created the Kanbanize account automatically becomes an Account Owner. The Account Owner has full permissions in the account and can grant or remove user privileges. 

Firstly, the Account Owner invites users and assigns them to boards by defining their roles. 
Secondly, the Account Owner might grant additional admin privileges to the users. This is controlled from the Users tab of the Administration panel. 

Privileges are granted per user from the Admin Privileges column. 
Click the default No Admin Privileges link that belongs to every user to open the Admin Privilege panel and select one or more privileges for that user. 

admin_privileges_window.png

2. Types of Admin Privileges 

There are 13 different types of Admin privileges. You can assign one or more admin privileges to any user within your Kanbanize instance.

  • Account Owner privilege

Users with Account Owner privileges have all of the Administration Privileges enabled.
That also includes the permissions to:

- view all boards in the account (note: only users that are assigned to a board can have the editing permissions)
- add/remove members on all boards
- change the company name and logo
- initiate a trial period for add-ons

  • Create Workspaces

This privilege allows users to create and manage new Workspaces.

  • Make Payments 

This privilege allows users to view and change account payment methods and manage subscription settings. That includes the permissions to:

- change the number of license seats
- start/end subscriptions for add-ons
- access payment invoices

  • Manage Business Rules

This privilege allows users to access the Business Rules section. That includes the permission to create, modify and delete Business Rules on all boards where the user is a member.

  • Manage Integrations

This privilege allows users to enable/disable and manage all integrations in the account. That includes the permission to manage the Email Integration and Board Webhooks. 

  • Invite Users 

Users with that privilege will have the ability to invite new team members in the Kanbanize instance.
Note:  You can assign newly invited team members only to boards for which you are granted Workspace Manager status.

  • Manage Teams

This privilege allows a user to create, modify and delete Teams in the account.

A user with that privilege would be able to change a team's name and description and will be able to add or remove any members/managers from that team.

The user would also be able to assign the team to any of the boards for which they have the Workspace Manager role.

In case a user (that has the Manage Teams privilege) is not a Workspace Manager on any workspace, they would not be able to view or modify the boards to which a given team is assigned.

  • Manage User WIP Limits

This privilege allows a user to configure the WIP Limits of each user per section (backlog, requested, in progress, done, archive) and to control if these limits can be exceeded or not.

A user with this privilege can enable and disable the WIP limits as well.

  • Manage Roles

 

This privilege allows users to create, delete and modify the custom board roles in the Kanbanize account. 

  • Manage Card Elements

This privilege allows users to create, delete and modify card elements (blockers, stickers, tags, types, templates, and custom fields).

This includes the permission to add/remove those elements on all of the boards within the account.

  • Manage Security Settings and access Audit Logs

This privilege allows users to access and make changes in the Security & Audit section of the Account Administration menu. That allows them to access and modify the Security and Card Controls and export audit logs.

  • Manage Dashboards

This privilege allows users to manage all Dashboards in the account via the Dashboards section located in the Account Administration menu.

This includes the permission to:

- add/remove users to/from any dashboard as members or managers.
- add/remove teams to/from any dashboard as members or managers.
- add/remove any workspace to/from any dashboard.
- edit/delete a dashboard as a dashboard member.

  • Manage Logged Time

This privilege allows users to log time as well as to edit and delete any logged time entries on cards to which they have access.

This also includes the permission to view logged time on cards via the Advanced Search and the Worklog reports (for boards where the user is added as a member).

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