Most project management and collaboration tools are focused mainly on the team and very few provide the proper instruments for the managers. At Kanbanize we value both, the team and the manager, that's why we are making a huge step in the development of the software - introducing a brand-new concept called "The Management Workspace".
The Management Workspace capability is designed to support the work of Project Managers, Product Owners, Delivery Managers, and C-level Managers.
1. What problems does the Management Workspace solve?
- Visibility across multiple teams
- The top section represents the work we want to manage in the management board. Depending on the context, each card in the management board can represent an entire project or product. In the case of large projects/products, a card can visualize a project component or a product version.
- The RELATED BOARDS section displays the Initiatives Workflows of the boards that have been connected to the management board. The initiatives in the "Related boards" section are visualized exactly as you see them when you open the connected board itself.
* Open the video in a new tab to get a closer view
- Work breakdown and delegation
- Scale Kanban across the organization
The Management Workspace supports the practical implementation of a management system that can follow your work hierarchy as well as the org chart of the company. If that's your preferred way of doing things, you can connect some management boards as children boards of other management boards. You can do this to reach even the CEO level, which is exactly the example we provide below.
In the suggested implementation, the management board of the CEO connects to the management boards of the Marketing, Development and Business Development VPs. This is not a one-way visualization, but an interactive solution for work breakdown and delegation.
The CEO can create new Initiatives right into the boards of the senior management team and connect those initiatives to his/her own strategic goals. In turn, the VPs can do the same with their subordinates.
The cycle continues until actionable tasks are present on one or more team boards. The real beauty of this approach comes when the teams actually start working on day-to-day tasks. When the first task anywhere on a team board is pulled to in progress, the entire chain up in the hierarchy is moved to In Progress automatically, providing unmatched transparency across the whole company.
*Open the image in a new tab to get a better view
2. How to create a Management Workspace?
Step 2: Give your Workspace a name (1) and create a Management Board (2) by typing a name.
The system will instantly connect them with your Management Board and their Initiatives workflows will show up inside it.
The Management Workspace gets created on your Dashboard. Its color is green, while the Team Workspace is blue.
3. An Overview of the Management Workspace
As we mentioned above, the top section of the board contains the work we want to manage at that level (1). These could be entire projects, products or smaller pieces of work such as project components, product versions or even individual features.
The Related Boards (2) section contains all Initiatives Workflows of the team or management boards selected during the setup. The name of each board is displayed on the top left side and all its Initiatives are visualized in the standard Kanban view.
Users can easily relate more boards using the Boards Lists panel (3).